You can’t actually hold ‘customer service’ in your hands, you can’t touch it; it has no expiration date, no hard or soft edges, and it has differing values to different people. One thing is certain, however, you certainly know when you don’t get it – don’t you?Customers invariably want to walk away feeling good about the recent transaction they have had with an organisation. Positive language is a first step in creating that sort of positive customer service experience.
Accentuate the positive. Eliminate the negative.
Sometimes, we have to deliver bad news to customers. While we can’t always give them what they want, we can be positive and nice in the way we say it!When delivering bad news, it may appear easier just to blurt out any old thing, but there are better ways to do it – ways that may only take a second or two longer to think about and then say to our customers.Positive language means telling a customer what you can do for them, rather than what you can’t. It is about seeing every transaction from the customer’s perspective and highlighting the benefits of a particular action to them. It is about replacing negative words and phrases and emphasising workable solutions which, in the end, is what customers care about most.
Communicating in a positive way is also more likely to induce cooperation rather than argument or confrontation.
Try finding where negative language is present in your responses and where positive language instead can be substituted. Take a look at your recent customer service interactions – is the language you are using contributing to a positive or negative customer service experience?
